At Doxa Deo Utrecht, we are committed to protecting and respecting your privacy in compliance with the General Data Protection Regulation (GDPR) and Dutch data protection laws. This policy explains when and why we collect personal information, how we use it, and how we keep it secure.

1. Who We Are

Doxa Deo Utrecht is a church organization based in Utrecht, the Netherlands. We operate under the name Doxa Deo Netherlands (KVK-nummer: 93701438), and our website is www.doxadeo.nl.

2. What Personal Data We Collect

We may collect the following types of personal data:

• Contact Information: Name, email address, phone number, and physical address.
• Demographic Information: Date of birth, gender, nationality.
• Religious Information: Church membership, participation in church activities, and other relevant information.
• Financial Information: Bank account details for donations or payments.
• Communication Preferences: Preferences on how you would like to be contacted (email, phone, etc.).
• Website Usage Data: Information on how you use our website, such as your IP address, browser type, and operating system.

3. How We Collect Personal Data

We collect personal data in several ways:

• When you visit our website or fill out forms on it.
• When you register for events, sign up for newsletters, or participate in church activities.
• When you make donations or other financial transactions.
• Through communication with our church staff and volunteers.

4. Why We Collect Personal Data

We collect personal data to:

• Facilitate church activities, services, and events.
• Communicate with you regarding church-related news and activities.
• Process financial contributions or payments for church-related services.
• Improve our website and services.
• Maintain our membership records.

5. Legal Basis for Processing Personal Data

We rely on the following legal grounds for processing personal data:

• Consent: When you provide explicit consent for specific purposes (e.g., signing up for newsletters or events).
• Contractual Obligation: When processing is necessary for the performance of a contract, such as processing donations or payments.
• Legal Obligation: When we are required to process data to comply with legal requirements (e.g., tax records).
• Legitimate Interest: When processing is necessary for the legitimate interests of Doxa Deo Utrecht, such as managing church activities.

6. How We Share Personal Data

We will not sell or rent your information to third parties. However, we may share your data with:

• Service Providers: Companies that provide services on our behalf, such as website hosting or payment processing.
• Affiliated Churches: Other churches within the Doxa Deo network, if necessary for church-related activities.
• Legal Authorities: If required by law to disclose your data.

7. How Long We Keep Personal Data

We will retain your personal data for as long as necessary to fulfill the purposes we collected it for. This includes meeting any legal, accounting, or reporting requirements.

• Financial records will be retained for a minimum of 7 years to comply with Dutch tax law.
• Other personal data will be reviewed regularly and deleted when no longer necessary.

8. Your Rights

Under the GDPR, you have the following rights:

• Access: You can request a copy of your personal data.
• Rectification: You can ask us to correct any inaccuracies in your personal data.
• Erasure: You can request the deletion of your personal data.
• Restriction: You can request that we limit the processing of your personal data.
• Objection: You can object to our processing of your personal data.
• Data Portability: You can request the transfer of your personal data to another organization.

To exercise any of these rights, please contact us at [email protected].

9. Security of Personal Data

We take the security of your personal data seriously. We have implemented appropriate technical and organizational measures to protect your data from unauthorized access, alteration, disclosure, or destruction.

10. Cookies and Tracking Technologies

We use cookies and similar tracking technologies on our website to enhance your browsing experience. You can manage your cookie preferences in your browser settings. For more information, please see our Cookie Policy.

11. Changes to This Privacy Policy

We may update this privacy policy from time to time. Any changes will be posted on our website, and where appropriate, notified to you by email. This policy was last updated on 5 September 2024.

12. Contact Us

If you have any questions or concerns about this privacy policy or how we handle your personal data, please contact us at:

Doxa Deo Utrecht
Email: netherlands@doxadeo.org
Website: www.doxadeo.nl